Recertification plays a central role in Quality Management (QM). It ensures that companies continuously meet the required quality standards and constantly optimize their processes. Below, we explain what recertification means, why it is so important, and how companies can successfully navigate the recertification process.
What is Recertification?
Recertification is the process in which a company is reviewed again after the expiration of an existing quality management certification in order to extend the validity of its certificate. Typical standards that can be recertified include:
- ISO 9001 – Quality Management
- ISO 14001 – Environmental Management
- ISO 45001 – Occupational Health and Safety Management
- ISO 27001 – Information Security Management
Recertification is not just a formal requirement, but a tool to ensure continuous improvement within the company.
Why is Recertification Important?
Legal and Regulatory Requirements
Many industries regularly require updated certificates to comply with legal standards.
Trust and Credibility
Customers and business partners recognize companies with valid certifications as reliable and quality-conscious.
Continuous Improvement
The recertification process helps review processes, identify weaknesses, and implement optimizations.
Competitive Advantage
Companies that regularly recertify their quality standards are better positioned in the market.
Recertification Process
The recertification follows a structured process that may vary slightly depending on the standard. Typical steps include:
Preparation
- Analysis of current QM documentation
- Review of past audit reports
- Identification of areas for improvement
Internal Auditing
- Conducting internal audits
- Ensuring processes comply with standard requirements
Application for Recertification
- Contacting a certified audit company
- Submitting the required documentation
External Audit
- Auditors review processes, documentation, and workflows
- Deviations are documented and corrective measures recommended
Corrective Actions and Completion
- Implementation of recommended measures
- Final report and re-issuance of the certificate
Challenges in Recertification
Recertification poses numerous challenges for many companies that go far beyond merely fulfilling formal requirements. One of the biggest hurdles is often keeping process documentation up to date. Work instructions, procedures, and quality policies must always reflect the current state, as auditors carefully check whether documented processes are actually implemented. Any gaps or outdated information can lead to delays or additional corrective measures.
Another common issue is employee qualification and training. For a successful recertification, all relevant employees must understand the requirements of the respective standards and be able to implement them in their daily work. Missing regular training or proof of qualifications can result in deviations that require immediate correction.
Additionally, recertification requires efficient resource management. Preparing for audits demands time and personnel, and smaller companies often reach their limits. Internal audits must be conducted, documentation reviewed, and corrective measures implemented while maintaining day-to-day operations.
Finally, the continuity of quality processes is crucial. Companies that maintain their QM systems only sporadically or formally have a much harder time demonstrating actual process reliability to auditors. Early planning, continuous process review, and, if necessary, the involvement of external consultants can make a significant difference. Overall, recertification is not merely a bureaucratic formality but a complex process requiring careful preparation, training, and resource management to be successfully and efficiently completed in the long term.
Tips for Successful Recertification
Plan Early
Start preparing at least six months before your certificate expires.
Keep Documentation Up to Date
All processes, work instructions, and quality policies should always be current.
Involve Employees
Training and regular updates help ensure all employees understand the requirements.
Use External Consulting
An experienced QM consultant can help identify gaps and address them efficiently.
Recertification in Quality Management is much more than a formal requirement. It ensures compliance with standards, promotes continuous improvement, and strengthens trust with customers and partners. Through careful planning, thorough documentation, and employee involvement, companies can make the recertification process efficient and benefit from its advantages in the long term.
PeRoBa Quality Management in Munich – Consulting for Certification and Recertification
Consulting, Implementation, Audits, and QM Tools from a Single Source
PeRoBa GmbH Munich is a service provider with many years of experience in quality management, particularly in the automotive and
mechanical engineering sectors,
as well as in the pharmaceutical sector.
We assist with all major standards (ISO 9001, ISO 13485, ISO 45001,...)
on the path to certification or re-certification. We also work closely with
universities and research institutions. Managing Director Dr. Scherb lectures, for example, at the Hamburg Distance University, FOM in Munich,
and is also a speaker at TÜV-Süd Academy, the Bavarian Business Education Institute, and many other institutions.
We look forward to hearing from you. You can best reach us by phone at
+49 8106 / 230 89 92
(more
contact options)
Quality Management - ISO 9001,
ISO 45001, VDA 6.3 and IATF 16949 Consulting and Audits - www.peroba.de